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Student Attendance Information

Prep to Year 6

The class teacher will monitor the
attendance to scheduled lessons of each student. Unless formal exemption has been granted for a student to be exempted from scheduled lesson attendance, a student should attend each scheduled lesson timetabled in the weekly schedule. If a student, excepting those who have formal exemption from scheduled lessons, is unable to attend a scheduled lesson it is the responsibility of the parent/caregiver to notify the absence line
Attendance in the distance mode of learning is also indicated by the regular return of work as outlined in the Work Rate Calendar for each subject. The class teacher will maintain a record of work return. Concerns in relation to chronic non-return of work and/or non-engagement with the program will be referred through the Head of Department and the Head of School. Parents/caregivers have a legal obligation under the Education (General Provisions) Act to ensure that their child is engaged in the educational program being provided by the school. The Head of School will follow up reported cases of non-engagement/non-attendance.

Years 7–12

Attendance and engagement is monitored and followed up by teachers, Heads of Department, Year Level Coordinators and the Administration. This includes scheduled lesson attendance and return of work.
In Junior Secondary all students are in the compulsory phase of schooling and must participate in all lessons and complete all course work as outlined in the work rate calendars and by due dates.
In Senior Secondary students must submit 100% of all assessment items to be awarded credit. If a student fails to engage appropriately, they may be asked to 'show cause' as to why they should be allowed to continue in the subject. Students who are post compulsory school age and who fail to adhere to the attendance and engagement processes of the school will have their enrolment reviewed. Refer to work rate calendars for specific information.
In Senior all students must be on a minimum full QCE/QCIA pathway. Students not meeting this requirement, due to non-engagement may need to ‘show cause’ in regard to their continued enrolment. Support to plan any changes to a senior program is available by contacting the Senior Pathways team.

Scheduled Lesson (SL) exemption

In some circumstances, caregivers can seek approval for exemption from attending SLs. 
Circumstances for which exemption from scheduled lessons may be approved include:
  • severe medical conditions,
  • attending training per an approved flexible arrangement (eg. Dance Academy), or
  • travel to or residing in an overseas country where timezone differences do not align with SL times.
Approval for SL exemption can be sought by writing to or emailing the Head of School of the relevant sub school. Students and caregivers need to be aware that the inability to attend scheduled lessons means students do not receive the full benefit of course delivery. It is therefore very important that these students maintain close and regular contact with their teachers and are supported and monitored in the home by their home tutor.

Home Based Supervisors’s role

Prep - Year 6

The success of a student in distance education relies heavily on the crucial role that the home based supervisor plays in supporting the supervision and implementation of the program. A student is not able to be their own teacher and needs the ongoing support of the home based supervisor. 
Before a decision is made to engage in the distance education program provided by BrisbaneSDE, a prospective home based supervisor needs to be aware that:
  • The home tutor needs to be thoroughly familiar with the course materials especially the home based supervisor Guides.
  • The home based supervisor is required to review and mark the student’s work where required before it is sent back to the teacher.
  • Work is to be returned on a regular basis as per the Work Rate Calendar, and in the sequence required.
  • Feedback sheets are to be completed for most units of work. Where there are not specific sheets, feedback is required at the back of each returned paper.
  • The home based supervisor is required to maintain communication with the teacher by telephone, email, fax or written communication. Where scheduled lessons are provided the student is expected to participate. Home based supervisors are required to provide explanation for absence from scheduled lessons.
  • Adaptations to the programs may only be made in consultation with the teacher.

Years 7 - 9 and Years 10-12

It is expected that as students transition from Year 7 through to Year 12 they develop skills to operate as an independent learner. This does require assistance from the home based supervisor and the level of support required is very much dependent on the individual student.  The role of the home based supervisor can become more of a supervisory and support role for the student. All home based supervisor, irrespective of the year level need to oversee student participation in the program, attendance at scheduled lessons and compliance with the Work Rate Calendar/Learning Guide requirements for each subject. If a due date cannot be met, the home based supervisor needs to apply for an ​extension​​.

Vocational education Years 10-12

Students undertaking a vocational education and training (VET) qualification must be in attendance at all mandatory scheduled lessons. This is to allow opportunity for students to demonstrate their skills and knowledge and for the BrisbaneSDE trainers and assessors to undertake observation in order to assess competence for individual units of competency.